QSSU-ACCT- Accounting Officer

To support the finance and administrative functions of Asli Foods UG Ltd by ensuring accurate financial recording, efficient office operations, and compliance with local statutory requirements. The position plays a key role in enabling operational excellence, procurement accountability, and efficient support services in line with the company’s objectives.

1. Accounting Duties

• Prepare and maintain day-to-day financial records including posting of accounting transactions in the ledgers, bank reconciliations, and journals.
• Prepare monthly financial reports and submit them to the country manager.
• Monitor, record, and report on company assets, stock, and petty cash movements.
• Ensure compliance with Ugandan tax and statutory requirements including PAYE, NSSF, WHT, SDL, and other remittances.
• Assist in annual budget preparation and variance analysis.
• Support external audit and tax filing requirements in coordination with the country manager.
• Monitor and reconcile intercompany transactions with the affiliate companies.
• Ensure all transactions are recorded in the general ledger promptly and accurately, and that the ledger is periodically reviewed for errors.
• Perform Bank accounts, accounts receivable, accounts payable, and other relevant reconciliations regularly, and ensure discrepancies are investigated and resolved promptly.
• Ensure cash disbursements are supported by appropriate documentation (i.e., invoices, receipts) and duly approved.
• Ensure vendor invoices are properly matched with purchase orders and delivery copies before payment is made.
• Establish procedures for managing accounts receivable, including the timely follow-up of overdue accounts and write-off and ensure they are followed.
• Ensure payroll is authorized by the appropriate personnel and is supported by timesheets, attendance records, and other proof of work performed.
• Ensure payroll taxes and employee benefits are withheld correctly, and remittances are made on time.
• Ensure employee expenses (e.g., travel, meals) are authorized, supported by receipts, and consistent with company policy.
• Ensure inventory is regularly counted and reconciled with system records. Controls are placed to prevent pilferage.
• Ensure fixed assets are properly tagged, recorded, and tracked. Physical inventories counting of assets conducted.
• Ensure depreciation and amortization schedules are correct and in compliance with IAS standard.
• Ensure fixed assets register is updated and reconciled to the system register.
• Ensure tax obligations are paid on time and in full.

2. Administrative Duties

• Oversee daily office operations including supplies, utilities, and vendor management.
• Coordinate employee records management and support HR functions such as leave tracking, onboarding, and payroll support.
• Maintain company licenses, insurance, and legal compliance documentation.
• Manage administrative support for logistics and warehousing operations in collaboration with operations teams.
• Liaise with external service providers, regulatory agencies, and local authorities on administrative matters.

3. Procurement & Operational Support

• Assist in reviewing LPOs, supplier contracts, and procurement documentation to ensure compliance with internal policies.
• Track deliveries and inventory levels in conjunction with warehouse officers and field buyers.

• Support implementation of internal controls and recommend process improvements.

Requirements

Minimum Qualifications and Experience:

• Accountancy Qualifications e.g. bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Proficiency in accounting software (e.g., SAP, QuickBooks, Sage, or ERP systems).
• Sound knowledge of Ugandan labour, tax, and company laws.
• Strong Excel and data management skills.

Key Competencies:

• High level of integrity and confidentiality
• Excellent organizational and multitasking skills
• Attention to detail and analytical thinking
• Ability to work independently and under minimal supervision
• Problem-solving and proactive attitude