Finance Associate job at Human Capital Business Solution (HCBS)

We are looking for a competent and experienced Finance Associate to join our team. As a Finance Associate, you will play a key role in Supporting HCBS’ financial operations through accurate financial reporting, effective cash flow management, statutory compliance, and financial management.

Department: Finance
Duty Station: Kampala, Uganda.
Employment Type: Full Time

1. Job Purpose: The Finance Associate is responsible for supporting HCBS Limited’s financial management, accounting operations, statutory compliance, treasury administration, and financial reporting. The role ensures the integrity of financial information, timely processing of financial transactions, and maintenance of strong internal controls to support business growth and decision-making.

The Finance Associate plays a key role in maintaining financial discipline using Odoo ERP.

2. Key Responsibilities

A. Financial Accounting

• Maintain complete and accurate accounting records.
• Process journals, receipts, payments and accounting adjustments.
• Prepare monthly bank reconciliations.
• Reconcile supplier and customer accounts.
• Maintain the fixed asset register.
• Manage petty cash.
• Support month-end and year-end closing activities.
• Ensure proper filing of accounting documentation.

B. Accounts Receivable

• Prepare client invoices.
• Monitor collections and ageing analysis.
• Follow up outstanding invoices.
• Maintain debtor reconciliations.
• Issue customer statements.
• Support contract billing and milestone invoicing.

C. Accounts Payable

• Verify supplier invoices.
• Prepare payment vouchers.
• Process supplier payments.
• Maintain supplier reconciliations.
• Ensure procurement documentation supports all payments.
• Monitor outstanding commitments.

D. Payroll Administration

• Process monthly payroll using Odoo ERP.
• Prepare payroll reconciliations.
• Process statutory deductions.
• Generate pay slips.
• Maintain payroll records.
• Support annual payroll reporting.

E. Statutory Compliance

• Coordinate timely submission of:

• PAYE
• NSSF
• VAT
• Withholding Tax
• Income Tax instalments
• URA returns
• Other statutory filings
• Ensure compliance with applicable tax legislation and regulatory requirements.

F. Budgeting & Financial Planning

• Assist in annual budgeting.
• Monitor departmental budgets.
• Perform variance analysis.
• Support financial forecasting.
• Monitor project profitability.
• Track utilisation of consulting assignments.

G. Project Finance

• Support financial management of consulting projects by:

• Tracking project budgets.
• Monitoring project costs.
• Reviewing staff utilisation.
• Monitoring project margins.
• Supporting project invoicing.
• Preparing financial reports for project managers.

H. Treasury Management

• Monitor cash flow.
• Prepare weekly cash position reports.
• Manage banking relationships.
• Prepare payment schedules.
• Maintain cash forecasts.

I. Financial Reporting

Prepare:

• Monthly management accounts
• Cash flow reports
• Budget performance reports
• Project profitability reports
• Revenue analysis
• Debtor ageing reports
• Executive finance dashboards
• Board finance reports

J. Internal Controls & Governance

• Ensure compliance with HCBS financial policies.
• Maintain segregation of duties.
• Review supporting documentation.
• Participate in internal audits.
• Support external audits.
• Maintain financial risk registers.
• Recommend process improvements.

K. ERP & Systems

• Maintain financial records within Odoo ERP.
• Support ERP improvements.
• Test finance system enhancements.
• Generate management reports.
• Maintain chart of accounts integrity.

L. Business Support

Support:

• Procurement processes
• Contract administration
• Asset management
• Insurance renewals
• Office administration
• Corporate compliance activities

3. Qualifications

Education

Bachelor’s Degree in:

• Accounting
• Finance
• Commerce
• Business Administration (Accounting Option)

Professional Qualifications

Preferred:

• CPA Uganda Level I minimum

4. Experience

• 2–3 years’ finance or accounting experience.
• Experience within consulting, professional services or advisory firms is an advantage.
• Experience using ERP systems (preferably Odoo).
• Experience preparing statutory returns.
• Experience supporting audits.
• Strong Microsoft Excel skills.

5. Technical Competencies

• Financial accounting
• IFRS knowledge
• Tax compliance
• Financial reporting
• Budgeting
• Payroll administration
• Treasury management
• Accounts payable
• Accounts receivable
• Financial analysis
• Internal controls
• Odoo ERP
• Advanced Excel
• Data analysis
• Report writing

6. Behavioral Competencies

• Integrity and professionalism
• Accountability
• Attention to detail
• Commercial awareness
• Analytical thinking
• Client focus
• Teamwork
• Initiative
• Time management
• Confidentiality
• Problem solving
• Continuous improvement mindset

7. Working Relationships

• Internal
  • Managing Partner
  • Finance Lead
  • Operations Lead
  • HR Associate
  • Business Development Associate
  • Consultants
• External

• Clients
• URA
• NSSF
• Banks
• Auditors
• Suppliers
• Insurance providers
• Regulatory authorities

HCBS Success Profile

• The successful Finance Associate will demonstrate:
• High ethical standards and confidentiality.
• Strong commercial and analytical skills.
• Excellent attention to detail.
• A proactive approach to process improvement.
• The ability to manage multiple client projects simultaneously.
• Strong communication and stakeholder management skills.
• Commitment to digital finance and automation through Odoo ERP.
• A continuous improvement mindset aligned with HCBS’s values of Professionalism, Integrity, Excellence, and Respect.

HOW TO APPLY

• Candidates who meet the criteria outlined above should submit their applications, resume and academic documents in pdf format with “HCBSU-FA-FINANCE ASSOCIATE” as the Email subject via recruitment@hcbsltd.com

Note:

• The deadline for applications is not later than 05:00 pm, Friday 31^st July 2026
• Only shortlisted applicants will be contacted. Female Candidates are encouraged to apply.

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