SARISSA Assistant Invoice Dispatch Clerk

SARISSA Assistant Invoice Dispatch Clerk
Reports To: Head of Credit Control
Location Kampala Uganda
Internal Direct
Collaborators
Internal: External:
• Finance department
• Head of Departments/Operation
• The interactivity with the Accounting
System
• Couriers
• Credit Control team
Job Purpose
• Live tracking of all customer’s invoices issued by any department
• Tracking and filing of proofs of dispatch for all customer’s invoices
• Providing statistics on speed of dispatch:
• Custom invoices – 24 hours
• Services invoices – 48 hours
• Improving collection before due date
• Daily and weekly reminders to operational department for invoices not received by
SARISSA team
• Upload POD’S in SARISSA Software & Their retrievals & Filling the hard copies

Responsibilities
• Remind COMs & HODs every after 2 days on invoices not dispatched to Finance
department.
• Ensure all invoices and dispatch notes are stamped before being dispatched to the
clients by the respective couriers.
• Accurately and timely, upload invoices onto the dispatch notes before being
delivered to courier.
• Ensure prompt return of PODs by the courier and immediate transmission of the
same in the System.
• Ensure transmission of POD invoices dispatched through e-mail to clients by credit
controllers & operations.
• Generate the invoice tracking report every Monday, Wednesday and Friday to the
respective departments.
• Transmit the DN to all messengers & Ensure daily invoice reconciliation with the
courier on pending dispatch notes.
• Track and update messengers which are overseas and international
• Follow up the POD from all messengers & file hard copies of POD’s.
• Offer support to all departments on POD and invoice retrieval from archives.
• Perform any other duties as assigned by the supervisor.
In Case of Vacation
• The Invoice Dispatch Team
• Credit Control team
Targets and Goals
• No piling of invoices on desk without processing.
• To apply all the procedure.
• To reach all the required dead line of invoice dispatch

Person Specification
Education, Training,
Skills & Experience
Personal Qualities Required
• Organised
• Self-Starter
• Problem Solver.
• Strong admin and follow up skills
• Ability to work to target
• Communication
• Analytical
• Organizational
• Customer care
Skills
• Good knowledge of Microsoft Office, specially Excel;
• Good use of email;
• Excellent communicator;
• Record keeping skills;
• Reconciliation skills

How to apply
• You can apply by submitting your cover letter and CV to
oil.gasjobs@truenorthafrica.com with subject line SARISSA Assistant Invoice
Dispatch Clerk by 24th April 2026.

• All application documents Must be in either PDF or MS. Word